How many pages should a memorandum be

Add Headings: You can help your reader understand your memo better by using headings for the summary and the discussion segments that follow it. Write headings that are short but clarify the content of the segment. For example, instead of using "Summary" for your heading, try "New Advertising Recommendations," which is much more specific. The major headings you choose are the ones that should be incorporated in your purpose-statement in the opening paragraph.

Use Lists: For easy reading, put important points or details into lists rather than paragraphs when possible. This will draw the readers' attention to the section and help the audience remember the information better. Using lists will help you be concise when writing a memo. A memo has no indentations ; it is single-spaced, with double spaces between heading and paragraph and among paragraphs.

Memos begin with a line introductory paragraph , summarizing the purpose of the memo and the major outcome and end with a brief concluding paragraph , which may summarize the findings, suggest a course of action, or make other recommendations.

Each section of the memo should follow the American organizational pattern of general-to-specific in content, beginning with a topic sentence , followed by supporting sentences , and ending with a concluding sentence.

Additionally, supporting information may be provided in the form of tables, graphs, or short, bulleted lists. Additional considerations: A memo. Uses formal language. Instead of contractions e. Instead of phrasal verbs e. Avoid you when generalizing specify the group of people you are referencing, e.

Uses correct grammar, punctuation, capitalization ; good content is often hurt by poor grammar, e. Notify me of new posts by email. Search for:. Tonya Laws July 25, at am. Small Biz Ahead July 26, at am.

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